Secretary administrative

Secretary Vacancy - PE We are looking for an experienced and efficient Secretary to do administrative tasks. Your clerical and administrative support will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, making travel arrangements, requesting quotes, typing up documents, inputting information into our database, and ensuring office supplies are stocked. Our ideal candidate is self-motivated and has at least one year of experience as a secretary or administrative assistant. Salary offered R6 000 pm. Please send a detailed CV to marika@umfa.co.za

Secretary Location: Sunninghill, Johannesburg Purpose of the Role: To provide secretarial support to the Indirect Tax team Duties: To provide secretarial support to both team members and mainly to the Partners and Associate Directors. Provide secretarial support to the team relating to diary management, arranging meetings, booking meeting rooms etc. Assist the team with travel arrangements, i.e.: booking of flights and accommodation as required. Assist the team with administrative tasks, document formatting, photocopying, booking staff on training workshops and ad hoc tasks as they arise. Provide administrative support relating to Maconomy (timesheets, expenses, invoicing and reporting) and Risk Management Complete payment requisition forms and advances, and ensure payment thereof. Provide general office assistance (e.g. filing, printing of emails etc) and attend to any other ad-hoc queries not limited to the above for example updating and monitoring the Project Sheet. Requirements: Computer literate with excellent MS Word, Excel and PowerPoint skills. Office Management skills At least 3 years secretarial experience in a similar environment. Ability to manage own time and ensure that deadlines are met with limited supervision; Excellent interpersonal and communication skills; Ability to handle confidential matters with tact and professionalism; Ability to work under pressure; Attention to detail.

Company seeking a Secretary with at least 5 years prior experience. Main Responsibilities: • Deliver a professional service to clients and staff • General Secretarial duties: filing, typing, etc. • Travel arrangements • Managing the petty cash for the office • Processing Creditor payments • Document Control as per the quality requirements • Debtors • Ensure marketing material is up to date • Assist with tender documentation • Switchboard relief • Ordering of stationary and maintain stock levels • General Administrative duties • Management of conference room bookings. Salary Offered R15-R per month + benefits. Application for this position may be forwarded to or submit online.

My client, a leading Retailer requires a competent and highly skilled Secretary / Office Assistant for a 6 Month Contract Period. This position will report to the Group HR Director at the Head Office in Woodstock, Cape Town. Key Requirements: Grade 12 / Senior Certificate ESSENTIAL A tertiary qualification in Office Management / Secretarial Diploma Extensive of experience of at least 5 years in similar role Retail experience will be a huge advantage Highly organized and ability to multi-task Interpersonal and analytical skills Effective writing skills in English and Afrikaans Excellent time management skills Excellent communication skills Must have a code 08 driving license Computer literacy in MS Word, Excel and PowerPoint Ability to work under pressure and to meet deadlines Must be Criminal Clear Key Responsibilities: Prepare professional documents, letters, minutes, reports and presentations Responsible for travel arrangements (including flights, accommodation and transport) for the HR and Learning and Development Department and take ownership for the coordination and administration thereof Responsible for office administration Organizing and coordinating HR Director’s business itinerary, appointments and meetings accordingly Provide personal and administrative support Diary management and coordination Screening telephone calls, enquiries and requests, and handling them when appropriate Setup and coordinate meetings, conferences and teleconferences Please forward your detailed CV in WORD FORMAT indicating your current salary, expected salary, notice period, EE Status (Race Group) as well as 2 contactable references Market related salary

Good day. I am looking for a new challenge. I have 12 years medical administrative experience. I have several achievements in excellent customer care as well as service awards. I am looking for a new challenge and know I would be an great asset to any company especially a school/medical doctors/Practitioners. I have excellent knowledge in the medical field with regards to assessing medical account as well as excellent customer service. I would also love to get an opportunity to work for a school as an accounts lady etc (excellent with debt collecting and have a great passion for children) All certificates etc available on request.

LEGAL SECRETARY This is full function role requiring a Legal Secretary on a full time basis. The practice is busy and you are expected to be able to manage your time effectively and prioritize work accordingly. ·Must have exceptional typing and administrative skills ·Professional manner on the phone and with clients at all times ·Familiar with High and Magistrate’s Court procedures ·Excellent command of MS Office Suite and Outlook ·Must be a fast learner ·Have excellent personal assistant attributes Desired expertise and qualification ·3+ years of legal secretary experience in a law firm. ·Matric and secretarial certificates or Paralegal certificates. Office Management and Paralegal diploma will be an added advantage ·Outstanding computer skills ·Fast and accurate typing (60wpm) ·Familiar with legal processes and correspondence Package and remuneration Market related and negotiable Applications together with supporting documents are to be submitted to: marketing@minc.me

Background on the role:  We have an incredible Permanent opportunity for an experienced Legal secretary to work with our client, a leading offshore law firm with a strong global presence, in their Corporate team.  About the position/ Key responsibilities:  You will be joining an expanding team of professionals and will take responsibility for supporting Partners and Associates with their day to day work including typing and formatting legal documentation, coordinating extensive travel arrangements, diary management, attending meetings and taking minutes, billing, correspondence and additional administrative duties.  Ideal candidate:  This position will suit a dynamic, motivated and enthusiastic individual who takes pride in being pro-active, efficient and a committed team player. All applicants must have at least 2-3 years experience as a Legal Secretary, superior Microsoft Word and Excel proficiency and a typing speed of 60wpm. Excellent communication skills are a must 

An established surgical practice requires the services of a professional Secretary at their medical consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000614 Consultant Name: Ilana AuretPieters

An established medical practice requires the services of a professional Secretary at their consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - click on the "Apply" button or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000706 Consultant Name: Ilana AuretPieters

An Oncology Clinic based in Kiaat Hospital is looking to hire an experienced medical secretary to take over administrative duties including receiving patients, file management and office organisation. Work Experience: * 1+ year medical secretary experience * Excellent telephone and computer literacy * Knowledge of PMO is an advantage Required Skills: * Attention to detail * Time management and professionalism * Multitasking and flexibility Job Type: Full time Salary: Negotiable depending on experience Email CVs to info@kznoncology.co.za

Travel & Tours firm in Gauteng > East Rand > Kempton Park seeks a bilingual receptionist / secretary.. Duties include:     Switchboard and Reception     Dictaphone typing     General administrative duties Requirements:     Bilingual     Computer Literacy (word and outlook)     Reasonable typing speed Working hours: 08hh30 Salary: R-R per month Please attach CV to the message box on the right of this Advert and send.

Travel & Tours firm in  KwaZulu-Natal  seeks a bilingual receptionist / secretary.. Duties include:     Switchboard and Reception     Dictaphone typing     General administrative duties Requirements:     Bilingual     Computer Literacy (word and outlook)     Reasonable typing speed Working hours: 08hh30 Salary: R-R per month Please attach CV to the message box on the right of this Advert and send.

The church Image Network urgently need the services of an office secretary who has an administrative and accounting background. Good command of English and a call centre experience. Candidate must me presentable. Please send your CV to . The interview comes up on the 5th of January for immediate employment.

MEDICAL SECRETARY/ RECEPTIONIST/ ACCOUNTS MANAGER required for medical practise in Cato Manor.  Candidates should be English speaking, able to handle a variety of tasks including front desk/reception work, managing cash and medical aid accounts, administrative duties, etc.  Previous medical aid billing experience would be an advantage, however training will be provided.  Own transport is essential.  Candidates living in the area are preferred. Entry level position. Salary negotiable.  Kindly e-mail your CV, expected salary and the area which you are living in.  Shortlisted candidates will be contacted.

We are a law firm situated in PHOENIX looking for a LEGAL SECRETARY to start immediately   Required: - High Court litigation experience - familiar with legal suite -  Dictaphone typist - hardworking - honest - dedicated Efficient and accurate typing of lengthy, complex commercial agreements, legal documents and voluminous correspondence; Processing and managing incoming and outgoing post, telephone calls, e-mails and correspondence. Able to follow already established in-house work procedures and to identify and implement new procedures to improve efficiencies; Diary management, filing, screening calls; Ensuring archiving of email folders and regular maintenance of such folders; Handling and responding to correspondence when legal team/counsel is out of office; Setting up teleconferencing and video conferencing timeously; Collating contacts list and update regularly; Liaising with local and off-shore contacts; Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meetings; Coordinating and preparing  presentations and similar documents; Handling confidential correspondence and information; General legal office administration and management; Co-ordinating legal meetings, events and travel and accommodation arrangements for legal team as and when required;  Proof reading legal documents and agreements and identification of errors; Processing new legal instructions; Forwarding instruction sheet for completion; Tracking and collating instructions received; Responding directly to queries; Setting-up and maintaining filing system; Opening files for each matter; Ensuring closed files are archived; Systematic filing and labelling of files preparing and maintaining a comprehensive database of all current and archived files; Scanning original legal documents and saving electronically; Good legal knowledge and understanding of legal terminology an advantage; Preparing and typing of first drafts of agreements using in-house legal templates; Collating and maintaining status reports for draft agreements; Preparing agreements for signature; Typing and formatting of documents and agreements; Collating and updating legal matters status report; Legal research using internet search engines and legal databases; Preparing written communications. Contracts and Compliance Management: Managing the receipt of signed agreements; Managing and updating contract databases; Reading through signed agreements and notifying responsible person/s within business of relevant clauses. Excellent secretarial and administrative skills; Relevant experience in a legal practice or corporate environment essential. Advanced typing skills (dictaphone, copy-typing and self-initiated typing) Minimum typing speed of 75 wpm; Advanced PC literacy on all MS Word applications (including Windows, PowerPoint, Outlook and Excel);    

Position available for a Receptionist/Secretary for a Multi-disciplinary Medical Center. Reception and administrative duties for General Practitioners, Physiotherapists and Mother and Baby Clinic. Excellent communication skills, computer literacy (experience with Medical programs Panacea and Medemass beneficial), bookkeeping experience. Hours from Monday - Friday 12h00 to 18h00 and alternative Saturdays from 08h00 to 13h00. Position available from February . Salary R - R pm depending on experience. Please send cv's to .

Travel & Tours firm in KwaZulu-Natal > Durban City seeks a bilingual receptionist / secretary..Duties include: Switchboard and Reception Dictaphone typing General administrative dutiesRequirements: Bilingual Computer Literacy (word and outlook) Reasonable typing speedWorking hours: 08hh30Salary: R-R per monthPlease attach CV to the message box on the right of this Advert and send.

Travel & Tours firm in Gauteng > Johannesburg seeks a bilingual receptionist / secretary..Duties include: Switchboard and Reception Dictaphone typing General administrative dutiesRequirements: Bilingual Computer Literacy (word and outlook) Reasonable typing speedWorking hours: 08hh30Salary: R-R per monthPlease attach CV to the message box on the right of this Advert and send.

Vacancy for a junior conveyancing/general legal secretary at our Attorney's practice in Paarl available. The candidate will be required to provide administrative support to one or more attorneys. Requirements: Applicants must have a senior certificate Computer literacy Bilingual in English and Afrikaans both written and spoken. A basic knowledge of the registration of bonds. Relevant legal secretarial skills. Accuracy and efficiency is essential. Knowledge of Ghostconvey will be advantageous. Ability to follow up on active instructions independently. Eager to learn Previous experience in deceased estates, trusts and liquor licences will be advantageous. Please email your CV to reception@steyncoetzee.co.za Closing date for applications: FRIDAY 9 JULY 2021

Executive SecretaryExecutive Secretary required for a large automotive company in Kariega (Uitenhage)General Purpose: Responsible for providing an extremely high level of professional administration services to the Director’s office.Responsibilities: Coordinating the Director’s respective diary.Interpreting and implementing the Director’s instructions and administrative requirements.Preparing professional, accurate, and high-quality electronic presentations and documentation.Requirements:Relevant 3-year tertiary qualification in Business Administration.Excellent typing skills and end-user computer proficiency, combined with advanced electronic report and presentation preparation skills.Sound office or business administration experience, of at least three years’ experience.Should you wish to apply please email your CV through to Kerry O’Hagan at Kerry@profilepersonnel.co.zaOnly shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

A growing practice requires a friendly, efficient and reliable Receptionist  / Administrator who has the following: - fully proficient with MS Office including billing experience - Strong administrative skills - Excellent verbal & written communication skills - Able to multitask and work independently - Practice Experience is essential Working hours: 08h30 to 17h30 from Monday to Friday. To start as soon as possible. Salary will be discussed. Please forward your CV to: . Only shortlisted candidates will be contacted.

Admin Clerk: R:  Alberton Applicant must be computer literate To apply sms TALENTG4 and YOUR NAME to       Accounts Clerk: Rpm:  Midrand Applicant must be computer literate To apply sms TALENTG1 and YOUR NAME to     Receptionist: Rpm:  Germiston To apply sms TALENTG2 and YOUR NAME to       Admin Clerk: R:  Silverton Applicant have a Matric To apply sms TALENTG5 and YOUR NAME to     Office Administrator: Rpm:Norwood Applicant must have Matric To apply sms TALENTG3 and YOUR NAME to         Admin Clerks: R:  Sandton Applicants must be computer literate in ms office To apply sms TALENTG6 and YOUR NAME to     Secretary: R:  Rosebank To apply sms TALENTG7 and YOUR NAME to   Office Clerk: R: Centurion Prior admin experience beneficial to applicant To apply sms TALENTG11 and YOUR NAME to       Admin Clerks: R: Boksburg To apply sms TALENTG8 and YOUR NAME to     Office Administrator: R:  Benoni Applicant must be computer literate in ms office and fluent in english To apply sms TALENTG9 and YOUR NAME to

REQUIREMENTS AND COMPETENCIES: Degree in Office Administration or in a relevant field. 5 years experience in a secretarial position. Additional/advantageous Evidence of training/working on ITS and other computer programmes. Knowledge of university processes, policies and systems. Experience in a secretarial position in the Higher Education sector environment. RESPONSIBILITIES: Office Administration including Secretarial (Personal Assistant) role to the Dean. Time management and management of the office and diary of the Faculty Dean. Meetings, event coordination and management including administration of the relevant meetings in the Faculty (agenda compilation, minutes and reports). Implement administrative duties of the departments, HODs and faculty events and resource mobilisation activities related to the Faculty Dean. Public Relations, including maintaining relations with internal and external stakeholders and the Department of Health. Support the Faculty Dean with the academic, research and community engagement programmes of the Faculty. Students interface, which includes to interact and address students at all levels as and when required. Travel management including bookings for local and international trips. "PLEASE NOTE: The University of Fort Hare is an equal opportunity & affirmative action employer. Pursuant to complying with the Employment Equity Act no. 55 of 1998, when appointing, preference will be given to applicants from the designated groups whose appointment will contribute towards the achievement of equitable demographic representation and profile of the Faculty staff. The university reserves the right NOT to make an appointment.": To apply: Interested applicants who meet the criteria are invited to:

International Hotel seeks to appoint a PA to the GM   As an Executive Secretary, you are responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Executive Secretary would also be required to provide secretarial support, manage mail, and carry out all filing as well as e-commerce i.e. facebook, twitter etc and PR duties. Specifically, you will be responsible for performing the following tasks to the highest standards: - Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures - Provide secretarial support to the General Manager and respond to guest complaints - Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally - Receive and distribute mail - Ensure outgoing mail is despatched in a timely manner - Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary - Maintain adequate supplies of office stationary - Identify and build internal and external relationships - Carry out all filing Comply with all key security mandates - Report any maintenance issues or hazards - Maintain own work area in a clean, tidy and good manner - Report defective materials and equipment - Assist with special projects related to the PR function