LEGAL SECRETARY WITH EXPERIENCE IN SOUTH AFRICA

We are a law firm situated in PHOENIX looking for a LEGAL SECRETARY to start immediately   Required: - High Court litigation experience - familiar with legal suite -  Dictaphone typist - hardworking - honest - dedicated Efficient and accurate typing of lengthy, complex commercial agreements, legal documents and voluminous correspondence; Processing and managing incoming and outgoing post, telephone calls, e-mails and correspondence. Able to follow already established in-house work procedures and to identify and implement new procedures to improve efficiencies; Diary management, filing, screening calls; Ensuring archiving of email folders and regular maintenance of such folders; Handling and responding to correspondence when legal team/counsel is out of office; Setting up teleconferencing and video conferencing timeously; Collating contacts list and update regularly; Liaising with local and off-shore contacts; Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meetings; Coordinating and preparing  presentations and similar documents; Handling confidential correspondence and information; General legal office administration and management; Co-ordinating legal meetings, events and travel and accommodation arrangements for legal team as and when required;  Proof reading legal documents and agreements and identification of errors; Processing new legal instructions; Forwarding instruction sheet for completion; Tracking and collating instructions received; Responding directly to queries; Setting-up and maintaining filing system; Opening files for each matter; Ensuring closed files are archived; Systematic filing and labelling of files preparing and maintaining a comprehensive database of all current and archived files; Scanning original legal documents and saving electronically; Good legal knowledge and understanding of legal terminology an advantage; Preparing and typing of first drafts of agreements using in-house legal templates; Collating and maintaining status reports for draft agreements; Preparing agreements for signature; Typing and formatting of documents and agreements; Collating and updating legal matters status report; Legal research using internet search engines and legal databases; Preparing written communications. Contracts and Compliance Management: Managing the receipt of signed agreements; Managing and updating contract databases; Reading through signed agreements and notifying responsible person/s within business of relevant clauses. Excellent secretarial and administrative skills; Relevant experience in a legal practice or corporate environment essential. Advanced typing skills (dictaphone, copy-typing and self-initiated typing) Minimum typing speed of 75 wpm; Advanced PC literacy on all MS Word applications (including Windows, PowerPoint, Outlook and Excel);