Secretarial staff

We urgently require a dedicated and hard working person for secretarial duties. Duties: Process data, populate spreadsheets, attend to e-mails, etc and assist management. Must be computer literate and have office work experience. Starting salary – R9000. Send your full name and surname to Maxdataholdings999@gmail.com

Duties include (but are not limited to): Welcoming walk-in clients and directing them to the necessary staff member, sending/receiving e-mails, faxes, postage, company letters, etc; typing company letters, occasionally typing quotes, final drafting of tenders and written documents, maintaining a neat and tidy reception area, to manage the switchboard and take messages R Fax cv

Secretary Location: Sunninghill, Johannesburg Purpose of the Role: To provide secretarial support to the Indirect Tax team Duties: To provide secretarial support to both team members and mainly to the Partners and Associate Directors. Provide secretarial support to the team relating to diary management, arranging meetings, booking meeting rooms etc. Assist the team with travel arrangements, i.e.: booking of flights and accommodation as required. Assist the team with administrative tasks, document formatting, photocopying, booking staff on training workshops and ad hoc tasks as they arise. Provide administrative support relating to Maconomy (timesheets, expenses, invoicing and reporting) and Risk Management Complete payment requisition forms and advances, and ensure payment thereof. Provide general office assistance (e.g. filing, printing of emails etc) and attend to any other ad-hoc queries not limited to the above for example updating and monitoring the Project Sheet. Requirements: Computer literate with excellent MS Word, Excel and PowerPoint skills. Office Management skills At least 3 years secretarial experience in a similar environment. Ability to manage own time and ensure that deadlines are met with limited supervision; Excellent interpersonal and communication skills; Ability to handle confidential matters with tact and professionalism; Ability to work under pressure; Attention to detail.

REQUIREMENTS AND COMPETENCIES: Degree in Office Administration or in a relevant field. 5 years experience in a secretarial position. Additional/advantageous Evidence of training/working on ITS and other computer programmes. Knowledge of university processes, policies and systems. Experience in a secretarial position in the Higher Education sector environment. RESPONSIBILITIES: Office Administration including Secretarial (Personal Assistant) role to the Dean. Time management and management of the office and diary of the Faculty Dean. Meetings, event coordination and management including administration of the relevant meetings in the Faculty (agenda compilation, minutes and reports). Implement administrative duties of the departments, HODs and faculty events and resource mobilisation activities related to the Faculty Dean. Public Relations, including maintaining relations with internal and external stakeholders and the Department of Health. Support the Faculty Dean with the academic, research and community engagement programmes of the Faculty. Students interface, which includes to interact and address students at all levels as and when required. Travel management including bookings for local and international trips. "PLEASE NOTE: The University of Fort Hare is an equal opportunity & affirmative action employer. Pursuant to complying with the Employment Equity Act no. 55 of 1998, when appointing, preference will be given to applicants from the designated groups whose appointment will contribute towards the achievement of equitable demographic representation and profile of the Faculty staff. The university reserves the right NOT to make an appointment.": To apply: Interested applicants who meet the criteria are invited to:

Good day Employer I am a lady looking for a job for the above mentioned positions, currently I am holding a position as an Office administration however I am available to start asap. I do love and enjoy what im doing, the main reason why am I looking for another job is that they are down-sizing our company and most of us will be left without jobs. I have National Secretarial N3 Certificate, and I also went further with my college studies with N4, N5 and N6 in Management Assistant. my duties with my position reads as follows; Answer telephone, screen and direct calls Take and rely messages Provide information to callers and staff Welcome and treat visitors in a friendly manner Direct persons to correct destination Deal with queries related to the office Ensures knowledge of staff movements in and out of organization General administrative and clerical support to staff Prepare letters and documents Receive and sort mail and deliveries to staff Schedule and maintain appointment diaries/schedules either manually or electronically Organize meetings Compile minutes of meetings Perform administrative functions for the office Ensuring company profiles are readily available (Hard copy or disc) Attend to promotional items quote, orders, verification, on time delivery to clients. To support the Events Head of Department in the day-to-day duties Order Stationery Assist with events related quotations Completing Tender forms and quotations, SDB forms and declaration forms doing online quotations on bluwave software I am able to prioritise my work load and respond to frequently changing demands, all in all I consider myself to be qualified in all those competencies that you want frim an employee. a copy of my cv and supporting documents are available on request, kindly reply to this email or call me on . Yours sincerely

I am seeking employment for the above mentioned positions, currently I am holding a position as an Office administrator however I am available to start immediately. I have National Secretarial N3 Certificate, and I also went further with my college studies with N4, N5 and N6 in Management Assistant. my duties with my position reads as follows; Answer telephone, screen and direct calls Provide information to callers and staff Welcome and treat visitors in a friendly manner Direct persons to correct destination Deal with queries related to the office Ensures knowledge of staff movements in and out of organization General administrative and clerical support to staff Prepare letters and documents Receive and sort mail and deliveries to staff Schedule and maintain appointment diaries/schedules either manually or electronically Organize meetings Compile minutes of meetings Perform administrative functions for the office Ensuring company profiles are readily available (Hard copy or disc) Attend to promotional items quote, orders, verification, on time delivery to clients. To support the Events Head of Department in the day-to-day duties Order Stationery Assist with events related quotations Completing Tender forms and quotations, SDB forms and declaration forms doing online quotations on bluwave software I am able to prioritise my work load and respond to frequently changing demands, all in all I consider myself to be qualified in all those competencies that you want from an employee. a copy of my cv and supporting documents are available on request, kindly reply to this email or call me on . Yours sincerely

International Hotel seeks to appoint a PA to the GM   As an Executive Secretary, you are responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Executive Secretary would also be required to provide secretarial support, manage mail, and carry out all filing as well as e-commerce i.e. facebook, twitter etc and PR duties. Specifically, you will be responsible for performing the following tasks to the highest standards: - Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures - Provide secretarial support to the General Manager and respond to guest complaints - Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally - Receive and distribute mail - Ensure outgoing mail is despatched in a timely manner - Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary - Maintain adequate supplies of office stationary - Identify and build internal and external relationships - Carry out all filing Comply with all key security mandates - Report any maintenance issues or hazards - Maintain own work area in a clean, tidy and good manner - Report defective materials and equipment - Assist with special projects related to the PR function        

Administrative Assistant: Legal at Pretoria Depot Requirements Maintaining and organizing diaries including the planning and scheduling of appointments and meetings within the legal department. Dealing with incoming calls, post, email, and faxes for legal department. Creating spreadsheets, composing correspondence & managing databases. Creating presentations, documents and generating basic reports. Assist with meeting preparation. Organizing and maintaining electronic and paper files. Liaising with suppliers, clients, and other staff. Manage and coordinate a range of administrative functions Assisting in the day to day running of the Legal Department Performing office duties Loading of payments on in-house system Secretarial qualification is essential. 5-7 years’ secretarial experience Own transport a requisite Honest and reliable  Send CVs to  Always state clearly for which vacancy you would like to apply. Closing date: 12  January Should you not hear from us two weeks after the closing date, please consider your application as unsuccessful.  

A web development company based in Bryanston is looking for a bubbly and dependable Receptionist / Officer Administrator to join their team. The position consists of performing various tasks that support the smooth operation of the business, these include: preparing and editing documents, scheduling meetings, ordering supplies, answering phone calls, greeting visitors, managing filing systems, and performing basic administrative and accounting tasks. Other responsibilities will include General Administration, Human Resources Administration, Tenders, RFP’s and RFQ’s, and providing administrative support to management and staff as and when required.   Qualification Requirements: ·       Matric with Secretarial Diploma or similar; plus basic Human Resources certificate will be advantageous; ·       Computer literacy, specifically MS word for windows; ·       Minimum 2 years relevant experience in secretarial functions and/or human resources.   If you think you have what it takes please send your CV to

We are looking for 3 computer literate and well spoken Office Administrators to start working immediately with or without experience: DUTIES supervise and coordinate activities of staff interview job applicants conduct orientation programmes for new employees administer salaries and work out leave entitlements be involved in staff training and development, the preparation of job descriptions, staff assessments and promotions maintain management information systems (manual or computerised) locate suitable business premises and negotiate reasonable leasing agreements provide and maintain business premises and other facilities including plant machinery and equipment provide secretarial or executive services for committees. REQUIREMENTS 1. matric certificate 2. computer literate 3 good communication skills 4. fluent in English REMUNERATION R CALL:

To provide effective and efficient telephone and facsimile communication services and manage the reception area. Attending to all in-coming calls and transfer to appropriate person. Taking and relaying messages. Making calls on behalf of staff when requested. Attending to all incoming and outgoing facsimile. Attending to all walk-in clients/visitors and ensuring that they are timeously attended. Registering of all incoming mail and oversee delivery of all outgoing mail. Managing the foyer and reception infrastructure. Ensuring and overseeing the filling of documents, labelling or tagging of files, creation of new files and referencing for each file. Providing staff with references of documents filed. Attending to infrastructure complaints and queries. Managing the storing and supply of promotional and communication material stock Administering procurement of office stationery and catering requirements and other Scheme needs. Scheduling meetings and workshops Recording and maintaining minutes Ensuring that all books, recordings and documents are kept in accordance with acceptable corporate standards. Composing and typing all relevant correspondences. Ensuring effective client liaison principles. Preparing outgoing correspondence and distribute all documentation. Qualification: Matriculation or Certificate or Diploma in Administration or Secretarial Studies Computer Literacy (All Ms packages) Responsible, reliable and diligent work ethic

Niche Northern Suburbs Accounting, Tax and Audit Practice seeks an experienced senior staff member who is proficient in: 1.       Full Pastel Payroll processing, including salary structuring and PAYE submissions, with EasyFile processing a prerequisite for bi-annual EMP 501 reconciliations and submission. 2.       Tax Completion and Submission – Individual and Corporation Taxes (including experience dealing with SARS for all tax related matters, viz: penalties, objections, audits etc 3.       Write up of books from initiation to Trial Balance – including closing adjustments and VAT submissions (Quickbooks and Pastel Partner experience preferred) 4.       Processing of all secretarial requirements, including CIPC and WCA Annual Return Submissions 5.       Daily routine administration duties Only serious applicants will be considered. Fluent in Afrikaans an added advantage. Interested applicants to respond to the following email address:

RECEPTIONIST Location: Cape Town Salary: R per month Sector: Admin Secretarial & PA Jobs Job Type: Permanent Benefits: Medical Aid + Pension A well renowned property company is looking for a presentable and professional individual to join their dynamic team. Requirements: Matric Minimum of 1-2 year’s receptionist experience handling a busy switchboard Some administrative duties (Intermediate Excel skills) Stable track record Reliable and trustworthy Courteous, diligent, professional, positive Exceptionally well presented Responsibilities: You will be responsible for the busy front desk/reception as the face of the company Answering and routing incoming calls (busy switchboard) Receiving of visitors Organising the meeting room Administrative and general support (some support to the staff) To apply, please fax CV to Regret: Only successful candidates will be contacted 

Personal Assistant Our Client of a well known Law Firm in Pretoria has a permanent position available for a Personal Assistant      Location:              Bronkhorstspruit   Salary:                   R   Start:                    Immediately   Duration:               Permanent   Type:                    Full Time      Minimum Skills & Requirements:      - Grade 12    - Secretarial Diploma / Certificate advantageous    - 1-2 Years previous experience as a Personal Assistant    - Electronic diary management    - Ability to take minutes    - Excellent typing skills    - Proficient in MS Office Word, Excel    - Ability to communicate with staff members on all levels    - Excellent administrative skills.   To apply, please fax CV to with relevant contact references   Regret: Only successful candidates will be contacted

Personal Assistant Education: Minimum Grade 12, secretarial certificate would be an advantage Experience: min 1 years Type: Permanent Remuneration: Negotiable based on experience. Duties: The candidate will be the first point of contact from both inside and outside of organisation. He or she will report directly to the Director. Tasks include: Devising and maintaining office systems, including data management and filing. Arranging travel, visas and accommodation. Screening telephone calls, enquires and requests, and handling them when appropriate. Meeting and greeting visitors at all levels of seniority Organising and maintaining dairies and making appointments Dealing with incoming emails, faxes and post, often corresponding on behalf of Director. Taking dictation and minutes, Organising and attending meetings and ensuring the Director is well prepared for meetings Liaising with clients, suppliers and other staff. Producing documents, briefing papers and presentations Any ad hoc duties related to your job function. Should you not receive any response within 2 weeks, please accept that your application was not successful. Closing date: 25 October Email:  

Junior Secretary Location:         Durban, KwaZulu-Natal Salary:              R per month Sector:             Admin Secretarial & PA Jobs Job Type:         Permanent Benefits:          Pension Secretary needed for a large successful National Company. Duties: Support to the operations team and clients service team Ensuring the effective & smooth running of the day-to-day operations Reporting to the Manager of Operations Liaise with company staff, contractors and clients to identify and response to clients’ needs Coordinate, administer and maintain records of all contractors and clients agreements Follow up quotes Requirements: Friendly and Professional Be a self-motivated person Have great communication skills (both verbal and written) Well organized and have an eye for To apply, please fax CV to Regret: Only successful candidates will be contacted

A Wine farm, in the Franschhoek area seeks to employ a Temporary Admin Receptionist & Secretary. We are looking for an honest, hardworking and reliable candidate with strong interpersonal skills, to be appointed in the above mentioned position.   Duties include: ·         Handling the farm switchboard ·         Capturing  the petty cash and credit card transaction on the system ·         Ensure the correct procedures regarding petty cash and credit cards ·         General administration tasks – typing letters, filing ·         Assist  Angus Stud Manager with office / admin duties ·         Responsible for the travelling arrangements for staff members (local and overseas) ·         Welcome clients / guests at the admin building as well as corporate venue   Requirements: ·         Good communication skills (fluent in English and Afrikaans) ·         Good organisation skills ·         Must be computer literate (Microsoft Office) ·         2-3years experience in a office environment ·         Secretarial / Office administration certificate or diploma will be beneficial ·         Must have own transport ·         Excellent telephone manner   Start Date:   Immediately Salary: Market Related   Please send Curriculum Vitaes via this advertisement, before 30 January (Should you not be contacted within 2 weeks of your application, please consider it unsuccessful)

Company seeking a Secretary with at least 5 years prior experience. Main Responsibilities: • Deliver a professional service to clients and staff • General Secretarial duties: filing, typing, etc. • Travel arrangements • Managing the petty cash for the office • Processing Creditor payments • Document Control as per the quality requirements • Debtors • Ensure marketing material is up to date • Assist with tender documentation • Switchboard relief • Ordering of stationary and maintain stock levels • General Administrative duties • Management of conference room bookings. Salary Offered R15-R per month + benefits. Application for this position may be forwarded to or submit online.

Efficient handling of all sales and marketing administration and assist sales staff. Computer literacy (Word, MS Excel and PowerPoint). Maintaining all websites on a daily basis. Input of data on internal systems. Artwork coordination for various publications. Excellent, friendly telephone manners and interpersonal skills. Professionalism, loyalty, integrity, well presented and well spoken. must be able to do telesales as well. High attention to detail. Candidate must be a team player, but also be able to excel as individual. 2 years secretarial experience (Non-negotiable).

Western Cape, Boland. Salary: R - R BasicEstablished Company requires an Operations Manager with Matric, coupled with at least 3 years secretarial experience in a similar role. Must be highly Computer Literate on MS Office with excellent communication skills in English and AfrikaansDuties Include:Typing correspondenceAnswering calls and emails on behalf of the ManagerTaking messageFollowing up on queriesTyping of monthly business reportsMinutes of meetingsLiaising with staff

An established surgical practice requires the services of a professional Secretary at their medical consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000614 Consultant Name: Ilana AuretPieters

An established medical practice requires the services of a professional Secretary at their consulting rooms in Worcester. Responsibility: RESPONSIBILITIES: • Schedule and confirm patient appointments, medical consultations, surgeries and theatre bookings • Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff • Brief patients on procedures • Maintain medical records and prepare client files • Bill patients, receive payments and issue receipts • Perform various administrative functions such as typing and filing of documentation SKILLS & ABILITIES: • Ability to multi-task and prioritise work in a high pressurised environment • Excellent time management skills • Attention to detail and problem-solving skills • Excellent written and verbal communication skills in English & Afrikaans • Knowledge of office management systems and procedures • Strong organizational and planning skills REQUIREMENTS: • Matric / Grade 12 certificate • Relevant qualification in administration advantageous • 2-3 Years previous experience in a similar secretarial role • Computer literate in MS Office • Knowledge of medical procedure codes (ICD10 codes) TO APPLY: If you would like to apply or receive more information about this position, please: - apply online at www.casupport.co.za/vacancies or - click on the "Apply" button or - forward a comprehensive CV to admin@casupport.co.za with “MEDICAL SECRETARY” in the subject line. We thank all candidates for their interest and advise that only those under consideration will be contacted. Job Reference #: CPT000706 Consultant Name: Ilana AuretPieters

OFFICE ADMINISTRATOR PAARL A land surveyor firm based in Paarl, currently has a permanent full-time vacancy for a dynamic individual, who will form part of their administration team. The responsibilities of the job incumbent include: · General office administration · Reception duties · Data capturing · Debtors’ administration · Assisting staff with administrative tasks. The ideal job incumbent must adhere to the following person specifications: · Secretarial diploma · Minimum of 5 years administrative experience · Computer literacy (good working knowledge of MS Word, Outlook, Excel and Power Point) · Detail orientated · Excellent communication (English) and interpersonal skills. All suitable candidates are requested to submit applications, with condensed CV, to admin@innovativehr.co.za by 16 July 2021. Please state the name of position in the subject line. Should you not be contacted within two weeks after the closing date, then unfortunately your application can be regarded as unsuccessful.