BID ADMINISTRATOR (6 MONTH CONTRACT) IN SOUTH AFRICA

Our client is currently looking for a Bid administrator for a 6 month contract - strting in February . You are responsible to assist with administration and co-ordinating of all day-to-day activities of the bid office and to provide support to tender submissions.   Requirements: · Previous bid office experience · Non-compromising on quality · Attention to detail on all deliverables · Willingness to roll up sleeves and work overtime if deadline requires to do so · Good time management · Must be able to manage multiple tasks at a time · Willingness to learn · Understanding of Sales Processes · Excellent communication skills in English, both written and verbal are a prerequisite · Ability to work under pressure · Deadline driven and highly organized · Hands-on, proactive person · Expert knowledge of Microsoft Word, Excel, PowerPoint Job description · Save the tender document in the customer folder in the bid office folder and print a copy · Update bid register · Create the other standard electronic folders · Prepare the bid plan (BM to approve) · Undertake background research, document search and data collection for any bids/info relevant to the Company’s business or a specific tender · Prepare the file covers and look and feel as per brief from BM (BM to approve) · Prepare the bid index (BM to approve) · Prepare the 1st draft of the cover letter and compliance matrix (BM to approve) · Prepare the outside labels (BM to approve) Prepare the dividers (BM to approve) · Attend all related bid meetings · Minute taking at bid meetings · Arrange a board resolution for the agreed executive · Set a meeting request for the executive sign off (Confirm the executive will be available) as per the bid plan · Formatting, editing, QA · Print and complete the files · Arrange all the required statutory documents (any abnormal requirements (e.g.: Bond guarantee, auditors signatures) must be addressed early and highlighted in the bid plan) · Complete all statutory forms · Print CD cover · Get bid signed off if BM requires · Complete scanning of the final signed off document and copy files (with BM) · Prepare the final copy for CD file on the network as per index · Create an internal CD copy of the entire bid folder · Wrap the bid · Arrange delivery with couriers/SAE · Address database registrations when required · Assist with related admin tasks · Establish a roster to monitor & maintain stock levels · Establish a roster to ensure the bid office is kept neat, clean & tidy · Manage a minimum of 4 concurrent bids/supplier registrations