Switchboard

Seeking experienced Receptionist for 3 month contract assignment. ROLE PURPOSE To receive visitors and manage the switchboard at all times. KEY RESPONSIBILITIES include the following. Other duties may be assigned. Directs call to the required person, or decides on the most appropriate person for responding to specific questions. Provides information about the establishment such as location of departments, offices or employees within the organisation, or services provided. Receives and directs all visitors to the correct locations. Performs adhoc general administrative duties. Management of the reception area, welcome guests, manage switchboard, liaise with couriers, suppliers and contractors Management and booking of meeting rooms for Management, ensure that all equipment etc. required for meetings are checked and in working prior to the meeting MINIMUM QUALIFICATIONS, EXPERIENCE & KNOWLEDGE: Post Matric Certificate/Diploma in Customer Service//Administration/ Human Resources At least 2-3 years’ experience in an administrative, receptionist, switchboard or front office position Code 08 drivers licence and own vehicle will be an advantage Must have excellent communication and interpersonal skills Demonstrate excellent organisational and administrative skills Must pay attention to detail Must be a team player Must be able to work independently and adhere to deadlines and strict turnaround times Must have business acumen and be able to communicate at all levels Must be professional at all times Must be computer literate Job Reference #: CPT000058/SG

RECEPTIONIST Location: Cape Town Salary: R per month Sector: Admin Secretarial & PA Jobs Job Type: Permanent Benefits: Medical Aid + Pension A well renowned property company is looking for a presentable and professional individual to join their dynamic team. Requirements: Matric Minimum of 1-2 year’s receptionist experience handling a busy switchboard Some administrative duties (Intermediate Excel skills) Stable track record Reliable and trustworthy Courteous, diligent, professional, positive Exceptionally well presented Responsibilities: You will be responsible for the busy front desk/reception as the face of the company Answering and routing incoming calls (busy switchboard) Receiving of visitors Organising the meeting room Administrative and general support (some support to the staff) To apply, please fax CV to Regret: Only successful candidates will be contacted 

ask yourself this: does your current switchboard cater for all your business needs?do you need a bigger switchboard because your business o...

An established and bustling property company is looking for an exceptionally presented and professional individual to join their dynamic team.   Requirements: Matric Minimum of 3 years’ experience handling a busy switchboard and administrative skills (Intermediate Excel skills) Stable track record Reliable transport Reliable and trustworthy Courteous, diligent, professional, positive Exceptionally well presented Reasonable typing speed (for typing up of documents/communication etc)   Responsibilities: You will be responsible for the busy front desk/reception as the face of the company Answering and routing incoming calls (busy switchboard) Receiving of visitors Organising the meeting room Administrative (filing, staff attendance register etc) and general support (some support to the staff) Typing Liaising with landlords Ordering of stationery   Please REPLY with your CV and an updated photo            

We have a vacancy available with our client in the Moot area for a Receptionist/Administrative Assistant. We are looking for an experienced receptionist with administrative skills. The position entails both clerical and administrative support to management, coordination and implementation of office procedures and will be the first point of customer contact answering and forwarding calls though a switchboard. Need to be able to start as soon as November . Duties include but are not limited to:  devising and maintaining office systems;  attending meetings, taking minutes and keeping notes;  Capturing payments and receipts;  Reconciling payments and receipts;  Petty cash control;  Switchboard operation;  liaising with staff in other departments and with external contacts;  ordering and maintaining stationery and equipment supplies;  organising and storing paperwork, documents and computer-based information;  photocopying and printing various documents, sometimes on behalf of other colleagues; Requirements Include but are not limited to:  Matric certificate - NB  Minimum 1 year experience in an administrative/receptionist position;  Must have intermediate level Microsoft Office (Excel, Word, Outlook) proficiency;  Excellent customer relations skills;  Excellent organisational abilities;  Pastel Evolution experience will be an advantage;  Basic computer literacy essential (Windows operating system, file management, etc.);  Fluent Afrikaans communication skills essential;  Basic bookkeeping knowledge will be an advantage. Remuneration  R p/m Gross (during 3 months probation);  R p/m Gross (outside probation) with benefits;  Guaranteed annual bonus to the value of two weeks remuneration Working Hours: (not negotiable) Monday to Friday 08hh00 Saturday 08hh00 ONE day off per month for Saturdays worked Please apply with WORD CV and clear copy of ID

An established and bustling property company is looking for an exceptionally presented and professional individual to join their dynamic team. Requirements: Matric Minimum of 3 years’ experience handling a busy switchboard and administrative skills (Intermediate Excel skills) Stable track record Reliable transport Reliable and trustworthy Courteous, diligent, professional, positive Exceptionally well presented Reasonable typing speed (for typing up of documents/communication etc) Responsibilities: You will be responsible for the busy front desk/reception as the face of the company Answering and routing incoming calls (busy switchboard) Receiving of visitors Organising the meeting room Administrative (filing, staff attendance register etc) and general support (some support to the staff) Typing Liaising with landlords Ordering of stationery Please REPLY with your CV.          

Minimum Qualifications: Matric Minimum of 2 years relevant experience, Strong Computer Skills – Word, Excel and Outlook (ERS Bio and Netstar and advantage). Pref a Non Smoker. Fluency in English. Must be well presented and able to communicate well, verbally and written.    Own car - Preferable  Job Specification: Switchboard service - Answering a switchboard in a pleasant and professional telephone manner. Screening and directing calls where necessary. Booking of the Boardroom – and up keep of the boardroom.  Maintains safe and clean reception area by complying with procedures, rules, and regulations.    Receive visitors and handled in professional manner, offer refreshments Managing Systems and databases.               Daily attendance – updated s (absent / later arrivals captured) –ERS Advantage.   Daily Tracking reports – Netstar Advantage HR files prepared for new staff.         Assistant to PA.    General admin duties and filing.   Perform other duties as and when assigned.              There is lots of room for growth within the company.     Contributes to team effort by accomplishing related results as needed. Send your CV with copy of i.d, to

I am looking for a Receptionist/Switchboard operator job,I have 5 years experience.I am computer literate(Ms Office),I have excellent communication skills,I can do faxing,data capturing,send emails,answering switchboard,taking correct message to relevant person,letter writing,writing minutes or meetings,set up appointments,receive guests,do catering for work functions,quick to learn new things,fluent in speaking English and can do house keeping in boardrooms and reception area.

Receptionist Rpm:  JHB: Bruma Duties: General switchboard duties             Applicant must have Matric,be fluent in English Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG34 and YOUR NAME to     Receptionist Rpm:  Gauteng: Pretoria Duties: General switchboard and admin related work Applicant must be fluent in English and Afrikaans Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG35 and YOUR NAME to   Secretary Rpm:  Gauteng: Pretoria Duties: assist managing director with secretarial duties Applicant must be fluent in English and know ms office Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG36 and YOUR NAME to       Secretary Rpm:  Gauteng: Pretoria Duties: full secretarial functions related to admin work directly to sale director Applicant must be computer literate Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG37 and YOUR NAME to       Secretary/P.A Rpm:  Gauteng: Randburg Duties: admin related work in an attorney based industry Applicant must be computer literate (ms excel), be fluent in English Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG38 and YOUR NAME to       Office Assistant Rpm:  Gauteng: Sandton Duties: Full admin functions related to P.A Work Applicant must be computer literate in ms office Please apply via our Portal so we can process your application for the correct position To apply s ms TALENTG39 and YOUR NAME to For T&Cs, visit- www.talentjobs.co.za

The following vacancy exists at Cotlands – Western Cape, based in Somerset West. Relief Receptionist Responsibilities Provision of an excellent frontline reception service Manage switchboard Assist HODs with overflow admin and clerical duties Assist Facilities Supervisor with transport fleet of vehiclesRequirements Ability to function individually as well as part of a team Be organised, physically fit, enthusiastic, friendly, efficient and well groomed Ability to read, write and communicate in both English and Afrikaans Excellent communication and interpersonal skills Qualifications and experience Matric Relevant switchboard/reception experience Computer literate – MS Office and data capture Closing Date: 26 January . Please send cv to:Marietjie Turck Tel: / Fax: e-mail: . If you do not hear from us within two weeks after the closing date, please consider your application unsuccessful. Only shortlisted candidates will be contacted.

CORPORATE RECEPTIONIST Large International Company based in the Southern Suburbs requires a candidate who is young, trendy and full of spark to be the front face of their Company. If you have these attributes please forward your CV with a recent photograph. DUTIES: Answer Switchboard promptly in a polite, friendly, helpful and professional manner at all times Take accurate and detailed messages for staff and ensure messages are forwarded to the respective staff Receive visitors in a polite, friendly, helpful and professional manner at all times Operate the internal public address system to page staff Manage all bookings for the company’s meeting rooms Responsible for ensuring that the showrooms and boardroom has being set up properly for all scheduled meetings Prepare mailbags to the company’s promotions and sales office in JHB, the retail outlets in Gauteng and Kwazulu Natal and the Agents throughout the country and neighbouring countries. Ordering all office stationery Ordering / Managing office refreshments for meetings Manage and control the office refreshments delivered from Coke Manage the drivers logbook Manage and distribute all incoming parcels Ensure office space, bathrooms, kitchens, showrooms, reception and external showcase is neat and tidy at all times Assisting Office Manager with ad hoc admin Assist other departments with occasional work overflow but ensure Facilities and Services responsibilities are given priority REQUIREMENTS: Grade 12 Tertiary qualification in Office Administration advantageous Previous experience managing a Reception Desk and Switchboard Excellent communication skills IT Skills – MS Office skills Good relationship building skills A passion for sport and people interaction Excellent communication and interpersonal skills Confidentiality Proficient in MS Office - Word and Excel Planning and organizing SALARY: R CTC incl. Med Aid & Prov Fund Please join us on FACEBOOK or visit our WEBSITE for more information. See links below. Facebook: https://www.facebook.com/TimePersonnelRecruitmentAgency Website: http://timepersonnel.co.za/

Exports Clerk Rpm: Durban: Duties: process orders,invoice orders, follow up on stock, warehousing duties Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT1 and YOUR NAME to --------------- Filing Clerk Rpm: Durban Duties: General Filing in a retail environment, faxing and emailing Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT2 and YOUR NAME to --------------- Office Administrator Rpm: Durban Duties: Assist staff with MS office queries Applicant must have excellent ms office knowledge as job entails Microsoft office support as primary function. Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT3 and YOUR NAME to --------------- Office Assistant Rpm: Durban: Umhlanga Duties: Assist with Reception Duties, Switchboard Relief, Adhoc Duties Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT4 and YOUR NAME to --------------- Receptionist Rpm: Durban:Amanzimtoti Duties: Reception Duties (medium to large switchboard) Applicant must be fluent in English and have basic level of computer knowledge Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT5 and YOUR NAME to --------------- Accounts Assistant Rpm: Durban CBD Duties: Assist with admin related duties Knowledge of ms excel will be beneficial to applicant Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT20 and YOUR NAME to --------------- Office Assistant Rpm: Durban Duties: provide admin related functions to sales department Knowledge of ms word is a must Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT21 and YOUR NAME to --------------- Admin Assistant Rpm: Durban: Berea (1/2 day) Duties: General Admin Related work Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT22 and YOUR NAME to --------------- Admin Clerk Rpm: Durban: CBD Duties: Assist with admin queries Applicant must be computer literate on ms office Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT23 and YOUR NAME to --------------- Admin Assistant Rpm: Durban: Glenwood Duties: General admin related duties Applicant must be honest and self managed as the applicant will work alone. Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT24 and YOUR NAME to --------------- Office Clerk Rpm: Durban: Phoenix Duties: Provide admin work for the sales team Applicant must have Matric, fluent in English and be computer literate Please apply via our Portal so we can process your application for the correct position. etalent Placements Admin Team. To Apply s ms TALENT25 and YOUR NAME to --------------- For T&Cs, visit- www.talentjobs.co.za

Job Position: Temp Assignment: Office Co-ordinator - Administrator Ref: 3391 Location: Port Elizabeth Salary: R6 000 to R9 000 per month commensurate with experience Available to start immediately Hours: Monday to Friday 8 am to 4.30 pm Qualifications / Requirements: • Temporary position for 28th October to 13th December and possibly 6th January to 31st January 2010 • Attention to detail and able to work under pressure • Very proficient in Word, Excel and PowerPoint • Assist where necessary with customer invoicing in Pastel (must have some knowledge of invoicing in any accounting package) • Non-smoker essential, due to nature of industry • Exposure in: - Switchboard - Arrange for courier collections - Ordering Stationery - Typing and filing - Printing and filing POD’s - Print all delivery notes from warehouse - Attach releases to delivery notes and sort them accordingly - Write up all delivery notes for invoicing - Filing and Maintaining record of Bills of Entry - Capture the customer receipts on a daily basis - Ad-hoc admin duties and filing as required Responsibility: Qualifications / Requirements: • Temporary position for 28th October to 13th December and possibly 6th January to 31st January 2010 • Attention to detail and able to work under pressure • Very proficient in Word, Excel and PowerPoint • Assist where necessary with customer invoicing in Pastel (must have some knowledge of invoicing in any accounting package) • Non-smoker essential, due to nature of industry • Exposure in: - Switchboard - Arrange for courier collections - Ordering Stationery - Typing and filing - Printing and filing POD’s - Print all delivery notes from warehouse - Attach releases to delivery notes and sort them accordingly - Write up all delivery notes for invoicing - Filing and Maintaining record of Bills of Entry - Capture the customer receipts on a daily basis - Ad-hoc admin duties and filing as required Salary: R6000 to 9000 Job Reference #: Temp Assignment: Office Co-ordinator - Administrat

Pinelands. R10k pm. Require a dynamic candidate, well groomed and spoken who is fluent in English and Afrikaans to handle an extremely busy computerised switchboard.  Will  deal with visitors and staff alike as well as making announcements occasionally on the public address system and transfer calls to the correct departments.  An interesting addition would be to assist in admin duties in the HR department from time to time.  Please attach your CV with photo as a Word Document to this email and kindly let me know what you are earning please?

Sales / Administrator Location:   Silvertondale (Pretoria) Offer:   R – R per month   Available:     Immediately Type:    Permanent position                            Application Instruction: CV and a cover photograph to   Established company is looking for a Sales / Administrator.   Key duties and responsibilities (but not limited to) Sales duties Switchboard duties Office administration duties   Working hours: Monday to Friday from and every second Saturday from   Please take note that initial correspondence will be via email   Correspondence will be entered into with short-listed candidates If you have not received a reply within 1 week please consider your application unsuccessful